The 42nd Annual Scientific Meeting of the Japanese Society of Hypertension

Instruction for Speakers

Instruction for Speakers in the Oral Sessions

  • All presentation and presentation data should be in English.
  • Please be advised that the personal information should be carefully considered.
  • Only PC presentation will be available.  Slide projector, overhead projector and video projector cannot be used.
  • Please follow your chairs’ direction for on-time progression.  Ten minutes, 7 minutes presentation + 3 minutes short discussion, are allocated to a free communication.
1) Compatible personal computers
*Windows: Bring your own PC or the data saved in the USB memory. Any other media cannot be used. In order to avoid the virus infection, please scan your data with updated anti-virus software beforehand. If your presentation data includes the video, please bring your own PC.
*Macintosh: Bring your own PC. Do not bring the data only.
2) Video and sound
Video and sound functions will be available.
3) Instructions for those who bring the USB memory (Windows only)

PCs with Windows 10 and Microsoft PowerPoint will be used.  The monitor size is XGA (1024x768).  Be sure that all the data appears on the screen without any defect under this environment.

<Fonts>

Times New Roman, Century, Century Gothic or Arial is highly recommended to avoid screen layout imbalance.

<Data Size>

The maximum data size is 640 MB.

<Registration of Presentation Data >

For registration of your presentation data, visit the PC Center (Keio Plaza Hotel 5F Banquet Lobby) at latest 30 minutes prior to your presentation.  Check that all your presentation data appears on the screen properly, especially if the data was originally created in a Macintosh and converted to the Windows format.
All installed data will be deleted by the Secretariat after the Meeting.

<At Your Presentation>

Be ready on the Next Speakers’ Seats near the speaker’s podium in the assigned room at latest 15 minutes prior to your presentation.

PowerPoint and your presentation data will be ready on the speaker’s podium.  Handle your presentation data by yourself, using the mouse and keyboard.  Laser pointer will be available too.
4) Instructions for those who bring their own PC

Bring your PC with the AC adaptor and auxiliary output adaptor (D-sub 15 pin).  If necessary, be sure to bring a connector.
The monitor size is XGA (1024x768).  For proper data projection, please adjust your screen setting to XGA.
Cancel your screen saver, power saving setting and Wi-Fi connection in advance, especially if your data includes video and sound.

Be sure to bring the back-up in Windows format for your data just in case.
VGA

<Registration and Return of Personal Computer>

So as to test the connection and check your presentation data, visit the PC Center (Keio Plaza Hotel 5F Banquet Lobby) at latest 30 minutes prior to your presentation
Your PC will be posted with a name tag by the PC staff to avoid the confusion.  Receive the receipt and pick up your PC in exchange of the receipt at the PC Desk of the presentation room after your presentation.  Be sure not to forget to pick up your PC.

<At Your Presentation>

Please be ready on the Next Speakers’ Seats near the speaker’s podium in the assigned room at latest 15 minutes prior to your presentation.

PowerPoint and your presentation data will be ready on the speaker’s podium.  Handle your presentation data by yourself, using the mouse and keyboard.  Laser pointer will be available too.
5) PC Center (Keio Plaza Hotel 5F Banquet Lobby)
October 25:  8 : 30 – 17 : 00
October 26:  8 : 30 – 17 : 00
October 27:  7 : 30 – 15 : 00

★Do not bring the tablet nor smartphone.
★To avoid any trouble caused by the PC diversity, be sure to visit the PC Center.

Instructions for Presenters in the Poster Sessions

  • All posters and presentations should be in English.
  • Please be advised that the personal information should be carefully considered.
  • Moderated presentation will be held.  Please follow your chair’s direction for the on-time progression.  Seven minutes, 5 minutes presentation + 2 minutes short discussion, are allocated to a free communication.
1) How to prepare the posters:

  • The poster board space available to each poster is 90 cm (3 ft) width and 180 cm (6 ft) height.
  • Only the program number will be posted by the Secretariat at the assigned space.  Use the poster board with your program number.
  • Each poster must be labeled by authors with the title of presentation, authors’ names and their affiliations.
  • All the materials should be simply and clearly prepared.  Only thin papers or hard cards can be used.  Do not use a heavy material.
2) How to set-up and remove the poster materials:
  • Note that authors are responsible for setting up and removing their posters.
  • Tacks will be provided by the Secretariat.
  • Please set-up and remove the posters during the following period.
    October 25:        Set-up  8 : 30 – 12 : 00/Removal 18 : 20 – 18 : 40
    October 26         Set-up   8 : 30 – 12 : 00/Removal 18 : 40 – 19 : 00
  • All materials which have not removed during the removal period will be disposed.
3) For the poster presentation
Visit the Poster Reception Desk at the Poster Presentation and Commercial Exhibition Room (Keio Plaza Hotel 4F Room ‘Hana’) at latest 10 minutes prior to your session.